Event Management Executive Fresher Job

Fresher with knowledge of corporate events such as conferences, exhibitions, seminars, virtual events, workshops, roundtables + large format events with the ability to execute the full life-cycle of an event and take on full ownership of the same

Key responsibilities:

1. Coordinating with venues/hotels/agencies/3rd party providers & suppliers, ensuring the feasibility of the events as per the area/dimensions available and with a high standard of execution
2. Managing the pre-event production and full on-site event set-up
3. Running virtual events and webinars, a platform set up, conducting rehearsals, etc. (on Zoom and Webex platforms)
4. Debriefing agencies on creative inputs and collation of costs sheets
5. Coordinating the production of all trophies/awards/collaterals of branding and liasoning with the internal teams and ensuring deliveries are within timelines
6. Independently looking for event venues as per requirement ensuring the best costs & time optimization
7. Providing support to all the internal teams in event management, production, financial budgeting, and client deliverables
8. Estimating, negotiating, and finalization of budgets as per internal SOPs
9. Tracking and managing incoming invoices and follow-up of payments
10. Ensuring all invoicing is completed with proper PO/PR life cycle and payments are made to vendors and agencies on time

Requirements:

1. Strong connections with local and Pan-India vendors
2. Good written and verbal communication skills
3. Highly organized and strong time management skills with an ability to work in a fast-paced and changing environment
4. Should be able to communicate with multiple teams across the board and be able to multi-task + have excellent time management skills
5. Should possess high integrity and moral values
6. Graduate in any field with knowledge of MS Office
7. Should be meticulous and have an eye-for-detail
8. High ownership & action orientation
9. Ability to work in a fast-paced, changing environment

1