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Administration Executive Job

Administration Executive

Amutha Kannan

Chennai

Start date

Starts Immediately

CTC (ANNUAL)

₹ 2,00,000 - 3,00,000 ₹ 2,00,000 - 3,00,000 /year

Experience

0-3 years

0-3 years experience

Apply By

13 Dec' 24

Posted 1 day ago

Job

5 applicants

About the job

Key responsibilities:

1. Schedule and coordinate meetings, appointments, and travel arrangements for team members.
2. Assist in preparing and editing documents, reports, presentations, and other materials.
3. Maintain and update company records, databases, and filing systems.
4. Manage and organize office supplies, equipment, and inventory.
5. Handle incoming and outgoing mail, packages, and deliveries.
6. Liaise with vendors, including soliciting bids, negotiating contracts, and managing vendor relationships.
7. Conduct vendor research, evaluation, and selection processes to ensure the best value for the organization.
8. Monitor vendor performance, including tracking delivery timelines, quality, and customer service.
9. Review vendor invoices, reconcile discrepancies, and process payments in a timely manner.
10. Maintain accurate vendor records, contracts, and documentation.
11. Collaborate with cross-functional teams to identify and address vendor-related issues or concerns.
12. Assist in the development and implementation of vendor management policies, procedures, and guidelines.
13. Stay up-to-date with industry trends and best practices in vendor management and procurement.
14. Assist in special projects and assignments as required.

Skill(s) required

English Proficiency (Spoken) MS-Excel MS-PowerPoint MS-Word

Earn certifications in these skills

Learn MS-Excel

Learn Business Communication

Who can apply

1. Those who are from or open to relocate to Chennai and neighboring cities

Other requirements

1. Bachelor's degree preferred; additional qualifications in office administration or related field are a plus.

2. Proven work experience as an administrative assistant or in a similar role with vendor management responsibilities.

3. Proficient in using office software and equipment, including MS Office (Word, Excel, PowerPoint) and office management tools.

4. Excellent organizational and time management skills.

5. Strong attention to detail and accuracy.

6. Excellent written and verbal communication skills.

7. Ability to prioritize tasks and multitask effectively.

8. Strong problem-solving and decision-making abilities.

9. Familiarity with vendor management principles, procurement processes, and contract negotiation.

10. Knowledge of relevant software applications and tools for vendor management.

11. Ability to build and maintain positive relationships with vendors.

12. Understanding of basic accounting principles for invoice processing and payment reconciliation.

13. Professional and friendly demeanor.

14. Ability to work independently.

15. Skills: Advertising, calendars, communication, office software, customer service, and vendor management, including managing phone calls, emails, and correspondence.

Salary

Probation:

Duration: 1 month

Salary during probation: ₹15,000 - 20,000 /month (only for freshers)

After probation:

Annual CTC: ₹ 2,00,000 - 3,00,000 /year

Number of openings

About Amutha Kannan

Website

As the driving force behind HR Special Consultancy, Amudha Kannan ensures that the consultancy delivers top-quality recruitment services, including IT recruiting, nursing jobs abroad, and language training.

HR Special is dedicated to empowering nursing professionals with global career opportunities. We specialize in connecting skilled nurses with top healthcare institutions around the world, ensuring that our candidates can pursue fulfilling careers while making a positive impact on patient care.

Activity on Internshala

Hiring since November 2024

1 opportunity posted