Associate Company Secretary (CS) Job

Key responsibilities:

1. Governance and compliance:

a. Ensure compliance with laws, regulations, and company policies.
b. Maintain up-to-date knowledge of regulatory requirements.
c. Advise the board on governance matters.

2. Board and shareholder management:

a. Organize and coordinate board meetings, AGM's, and EGMs.
b. Prepare agendas, minutes, and resolutions.
c. Manage shareholder relationships and communications.

3. Statutory records and filings:

a. Maintain statutory registers (e.g., register of directors, shareholders).
b. File annual returns, accounts, and other documents with regulatory bodies.
c. Ensure timely submission of statutory forms.

4. Corporate governance administration:

a. Manage the company's constitutional documents (e.g., memorandum, articles).
b. Coordinate changes to the company's structure (e.g., share capital, directors).
c. Ensure compliance with listing rules (if applicable).

5. Share capital and investor relations:

a. Manage share capital transactions (e.g., issuances, transfers).
b. Coordinate dividend payments and share buybacks.
c. Communicate with investors and analysts.

6. Risk management and internal control:

a. Identify and mitigate governance-related risks.
b. Implement and maintain internal control systems.
c. Monitor compliance with company policies.

7. Company secretarial administration:

a. Manage the company seal.
b. Ensure proper use of company documentation (e.g., letterhead, logos).
c. Coordinate company-wide policies and procedures.

Other responsibilities:

a. Provide guidance on company law and governance.
b. Liaise with external advisors (e.g., lawyers, auditors).
c. Participate in special projects as required.

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